Automating KPI Reporting for Fabrication Projects: A Power Platform Success Story
An Australian fabrication company replaced scattered Excel-based reporting with an automated Power Platform solution, enabling real-time production visibility, consistent KPI tracking, and faster access to project performance data.
KPI Refresh Cycle
Automated production updates
Production KPIs
output and workforce tracking
Dashboard Access
Production insights anywhere
Automated Extraction
BOM data processing
Challenges
-
Scattered Data Across Projects:
Each project kept its own Excel sheet for tracking materials, which made it hard to pull everything together and took extra time to create reports.
-
Unreliable Flows:
Their existing Power Automate flow, designed to collect KPI data every three hours, often failed or missed entries—leading to inconsistent reporting.
-
Scalability Issues:
As more projects are added, the current flow becomes slower and less reliable. The system lacks the scalability needed to handle increasing data volumes efficiently.
-
Manual Start Needed:
The workflow depends on workshop staff manually entering their names to trigger the automation. Any missed or incorrect entry can cause prone to error and lacked robustness.
Solution
We built a KPI tracking solution that connects with project folders to automatically collect key data from standardized Bill of Material (BOM) sheets—simplifying KPI reporting and eliminating the need for manual Excel handling.
The system displays real-time metrics every 3 hours, including the total number of completed assemblies, total weight, and the names of team members who completed them. The Power Automate flow scans each BOM sheet, extracts the necessary data based on completion inputs, and updates a consolidated report—giving admins and project managers instant access to live insights without opening individual files.
The solution supports both desktop and mobile access, allowing workshop teams and managers to track daily progress easily and make informed decisions on the go.
Result
The new solution brought a major upgrade in how project performance and team output are monitored. By eliminating unreliable flows and better reporting, the platform delivered consistent, real-time visibility into key metrics.
With the automated sync running at the backend, workshop teams can focus on production while decision-makers stay informed through an insight—reducing reporting delays and manual errors. The system also scales effortlessly as more projects are added, without impacting performance and accuracy.
Key Features of KPI Tracking Software
Real-Time Metrics Dashboard
Automated Data Extraction
Scheduled Sync Every 3 Hours
Seamless Access Across Devices
Secure and Controlled Access
Related Case Studies
How a US Manufacturer Replaced a Legacy PHP Request System with One SharePoint Request Portal
One SharePoint portal replaced a legacy PHP request system for a US manufacturer, with seven request types, automated approvals and a reported 60% faster processing.
Transforming Pharma Inventory and Financial Management via Dynamics 365 Business Central–QuickBooks Integration
Discover the real-world impact of integrating Dynamics 365 Business Central with QuickBooks — better batch tracking, automated processes, accurate reporting, and scalable pharma operations.
Simplifying Document Tracking and Resident Management with Microsoft Power Automate
Discover how a UK care group transformed compliance and resident management with Microsoft Power Automate — cutting manual work and boosting accuracy.
