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Enhancing Workflow Efficiency: Advanced Access Control with Microsoft PowerApps
Our client, a leading pharmaceutical firm based in the USA, operates with a workforce exceeding 70,000 + professionals worldwide. Company is deeply involved in the research, development, manufacturing, and sale of medical equipment and devices.
Our client faced problems in managing permissions and access across its global network of employees and various sites. To address this problem and improve operational efficiency, they thought of finding a robust solution. Their aim was to streamline permission requests and restrictions effectively, reduce dependency on manual processes, and automate workflow.
Technology: – PowerApps, Power Automate & SharePoint
Country:- USA
Challenges
- Complex Permission Management: With a vast workforce spread globally across the world, client experience difficulties in managing permissions and access control. Ensuring the right level of access for each employee.
- Data Security Concerns: Due to the sensitive nature of research and development activities, data security was a top priority for the client. Effectively managing permissions while safeguarding confidential information from unauthorized access or breaches became a critical concern.
- Manual Processes and Dependency: The client relied heavily on manual processes for managing permissions and workflow, leading to inefficiencies, delays, and a higher risk of errors. Dependency on manual intervention also prevents scalability and agility in responding to changing business needs.
- Lack of Automation: The absence of automated workflows resulted in repetitive tasks, increased workload for employees, and a lack of agility in responding to business demands. Streamlining processes through automation became essential for improving operational efficiency and responsiveness.
Solution
- Employee Access Request: Utilizing our Microsoft PowerApps interface, employees can effortlessly initiate requests for access, which resulted in streamlining the procedure and promoting transparency.
- PowerApps Administration Control: We’ve developed a solution built on Microsoft PowerApps that allows administrators with complete control over various sites access management. With this solution, administrators can effectively handle access requests and maintain data security protocols.
- Request Approval/Rejection: Administrators can swiftly approve or reject access requests within the PowerApps interface, ensuring prompt responses and efficient management of permissions.
- Direct Access Management: Admins have the flexibility to grant or revoke access permissions directly from the site interface, providing them with real-time control over user access permissions.
- Bulk User Management: Managing access permissions in an organization with a large number working professionals across multiple sites was a significant hurdle. Our solution simplifies this task by allowing administrators to import employee lists via CSV files, enabling seamless granting or revoking of access permissions with ease and efficiency.
- Restricted Users/Employees from site: We’ve also added a feature that allows administrators to control access permissions for specific employees at the site level. When an admin restricts an employee, that individual won’t be able to access the site, even when someone else grants them permission. The restriction cannot be overruled until the admin removes that individual from restriction.
- Power Automate Flow for Email Notifications & Reminders: We have also integrated Power Automate Flow to handle all email notifications related to permissions. Additionally, it’s designed to remind admins about pending requests that have been open for more than 24 hours, prompting them to take action and either approve or reject them.
Result
Our client experienced major improvements after implementing our Microsoft PowerApps-based solution. They successfully tackled their complex permission management challenges by using our innovative platform. By streamlining the access request process, they increased transparency and efficiency across their global workforce. Administrators now have better control over site access management, allowing them to respond promptly to access requests while maintaining strict data security protocols.
Key Features of Application
Access Control Management
Our Application offers a comprehensive solution for managing permissions and access control multiple global sites. With intuitive features, administrators can easily assign the appropriate level of access to each employee.
Improved Workflow Automation
Our Request Access Management seamless integration with Power Automate Flow has revolutionized our client's workflow processes. Manual tasks have been automated, minimizing errors and boosting efficiency. This has led to a significant increase in productivity.
Robust Data Security Measures
Our application prioritizes data security, advanced encryption techniques, and access controls safeguard confidential information, mitigating the risk of unauthorized access or breaches.
Scalability and Flexibility
As your organization grows and evolves, our application scales with you. Whether you're managing a few employees or a global workforce, our solution offers scalability and flexibility to meet your changing needs.
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FAQ QUESTIONS
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We utilize a range of Microsoft technologies, including Azure for cloud computing, .NET for application development, Microsoft SQL Server for database management, and Power Platform tools like Power Apps, Power Automate, and Power BI for creating custom business solutions and data analytics.
Leveraging Microsoft technologies can lead to increased efficiency, improved collaboration, and better data management. Solutions built on these technologies offer scalability, security, and integration with existing systems, ensuring that your software solutions are both effective and adaptable to future needs.
To get started, contact us for a consultation. We will discuss your specific needs, assess how Microsoft technologies can address your requirements, and provide a tailored solution that aligns with your business goals.
Codevision Technologies distinguishes itself through its ability to develop bespoke software solutions that address each client’s specific needs. Our deep understanding of unique business challenges, paired with a dedication to innovation and quality, ensures we provide solutions that drive business growth and success.
We have been in business for over 7 years. During this time, we have gained substantial experience and expertise in our industry, allowing us to continually enhance our services and adapt to the evolving needs of our clients. Our longevity in the market reflects our commitment to delivering high-quality solutions and maintaining strong relationships with our partners and customers.
At Codevision Technologies, we offer an extensive array of services designed to address the diverse needs of businesses in today’s dynamic environment.
Our offerings include:
- IT Consulting
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- Custom Application Development
- Application Modernization
- Application Integration
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Yes, we prioritize confidentiality and security. We are happy to sign a Non-Disclosure Agreement (NDA) before initiating any project to ensure that your sensitive information is protected.
Yes, we are adept at managing rapid changes and adjustments during the development process. Our agile development approach allows us to adapt to evolving requirements and ensure that the final product aligns with your expectations and business goals.
Absolutely. We offer a variety of engagement models to accommodate different project sizes and types. This flexibility ensures that we can tailor our approach to meet the specific needs of each client. For detailed information, Contact us to discuss your project requirements.
