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Automating KPI Reporting for Fabrication Projects: A Power Platform Success Story
An Australian fabrication company managing several active projects was facing challenges with tracking daily production metrics like completed assemblies, total weight, and worker performance. Their existing process were relied on scattered Excel sheets and unreliable automated flows, which was leading to constant reporting delays and data inconsistencies.
To make daily operations smoother, gain clearer visibility into production output, and reduce manual errors, they began searching for a system that could integrate with their existing workflow and offer a more reliable, automated way to capture and report project metrics in real time.
- Technology: Power Automate, Power BI
- Industry: Fabrication & Construction Solution
- Country: Australia
Challenges
- Scattered Data Across Projects: Each project kept its own Excel sheet for tracking materials, which made it hard to pull everything together and took extra time to create reports.
- Unreliable Flows: Their existing Power Automate flow, designed to collect KPI data every three hours, often failed or missed entries—leading to inconsistent reporting.
- Scalability Issues: As more projects are added, the current flow becomes slower and less reliable. The system lacks the scalability needed to handle increasing data volumes efficiently.
- Manual Start Needed: The workflow depends on workshop staff manually entering their names to trigger the automation. Any missed or incorrect entry can cause prone to error and lacked robustness.
Solution
We built a KPI tracking solution that connects with project folders to automatically collect key data from standardized Bill of Material (BOM) sheets—simplifying KPI reporting and eliminating the need for manual Excel handling.
The system displays real-time metrics every 3 hours, including the total number of completed assemblies, total weight, and the names of team members who completed them. The Power Automate flow scans each BOM sheet, extracts the necessary data based on completion inputs, and updates a consolidated report—giving admins and project managers instant access to live insights without opening individual files.
The solution supports both desktop and mobile access, allowing workshop teams and managers to track daily progress easily and make informed decisions on the go.
Result
The new solution brought a major upgrade in how project performance and team output are monitored. By eliminating unreliable flows and better reporting, the platform delivered consistent, real-time visibility into key metrics.
With the automated sync running at the backend, workshop teams can focus on production while decision-makers stay informed through an insight—reducing reporting delays and manual errors. The system also scales effortlessly as more projects are added, without impacting performance and accuracy.
Key Features of KPI Tracking Software
Real-Time Metrics Dashboard
Gain instant access to all key performance indicators through a unified system, eliminating the need to pull data from multiple Excel files.
Automated Data Extraction
Power Automate flows extract relevant data (assembly status, weight, employee name) from identical BOM Excel files across multiple project folders without any manual effort.
Scheduled Sync Every 3 Hours
It automatically updates KPIs three times a day, ensuring fresh and accurate reporting without relying on error-prone loops.
Seamless Access Across Devices
Designed for ease of use, the platform offers a smooth and intuitive experience whether accessed from a desktop or mobile device—ensuring managers can track and manage data effortlessly.
Secure and Controlled Access
This system is built with role-based permissions and Microsoft’s security framework, ensuring only authorized users can view or update project data. This protects sensitive information while maintaining compliance with industry standards.
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We utilize a range of Microsoft technologies, including Azure for cloud computing, .NET for application development, Microsoft SQL Server for database management, and Power Platform tools like Power Apps, Power Automate, and Power BI for creating custom business solutions and data analytics.
Leveraging Microsoft technologies can lead to increased efficiency, improved collaboration, and better data management. Solutions built on these technologies offer scalability, security, and integration with existing systems, ensuring that your software solutions are both effective and adaptable to future needs.
To get started, contact us for a consultation. We will discuss your specific needs, assess how Microsoft technologies can address your requirements, and provide a tailored solution that aligns with your business goals.
Codevision Technologies distinguishes itself through its ability to develop bespoke software solutions that address each client’s specific needs. Our deep understanding of unique business challenges, paired with a dedication to innovation and quality, ensures we provide solutions that drive business growth and success.
We have been in business for over 7 years. During this time, we have gained substantial experience and expertise in our industry, allowing us to continually enhance our services and adapt to the evolving needs of our clients. Our longevity in the market reflects our commitment to delivering high-quality solutions and maintaining strong relationships with our partners and customers.
At Codevision Technologies, we offer an extensive array of services designed to address the diverse needs of businesses in today’s dynamic environment.
Our offerings include:
- IT Consulting
- Software Development
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- Application Modernization
- Application Integration
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- Customized Software Solutions
- Data Analytics and AI
- Cloud Computing and Managed Services
- Digital Transformation
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Yes, we prioritize confidentiality and security. We are happy to sign a Non-Disclosure Agreement (NDA) before initiating any project to ensure that your sensitive information is protected.
Yes, we are adept at managing rapid changes and adjustments during the development process. Our agile development approach allows us to adapt to evolving requirements and ensure that the final product aligns with your expectations and business goals.
Absolutely. We offer a variety of engagement models to accommodate different project sizes and types. This flexibility ensures that we can tailor our approach to meet the specific needs of each client. For detailed information, Contact us to discuss your project requirements.